What You’ll Find Here:

  • Important information to help ensure a smooth 2022 quarter-end for you and your business.
  • Timely topics, upcoming tax law changes, and easier fourth-quarter and year-end reporting.
  • Paychex PEO information is integrated into the this website. If information applies to Paychex PEO, it will be noted in the title of the section.
  • This page will be updated regularly as new information becomes available. 
Paychex Flex® Quarter-End Tasks
For your convenience, we are noting Paychex Flex instructions about performing tasks associated with topics throughout this site. You can quickly find this information by looking for this format throughout the website.

Quarterly Tax Information, includes Paychex PEO

  • [New] 2022 Quarter-End Resources, includes Paychex PEO

    [New] 2022 Quarter-End Resources, includes Paychex PEO

    We’re happy to share that we’ve migrated the quarter-end federal and state tax filing information online. With one click, you can access the state unemployment insurance (SUI) and state withholding information for a specific state.

    Quarter-End Resources

    Make sure you bookmark this site, because it will be your “one stop shop” for quarter-end federal and state tax agency registration and filing information.

  • [Updated 3/30/22] 2022 State Unemployment Insurance (SUI) Wage Bases, includes Paychex PEO

    [Updated 3/30/22] 2022 State Unemployment Insurance (SUI) Wage Bases, includes Paychex PEO

    States have published their 2022 SUI wage bases. You can get the most updated information here. Kentucky announced they would not be increasing their SUI wage base in 2022.

  • Quarter-End Reporting Deadline - First Quarter, includes Paychex PEO

    Quarter-End Reporting Deadline - First Quarter, includes Paychex PEO

    The deadline for reporting first quarter payroll information is Thursday, March 31, 2022 or before your first payroll with an April check date – whichever is earlier. If you need any adjustments after the deadline, please inform your service representative immediately. We can reprocess the tax returns after the deadline; however, there will be an additional charge and a processing delay.

    Note: If you work with an accounting professional, please remind them to report payroll-related adjustments on or before the deadline.

  • Report Manual Checks, includes Paychex PEO

    Report Manual Checks, includes Paychex PEO

    The deadline for reporting first quarter payroll information or changes to your service representative is Thursday, March 31, at 4:00 p.m. local time or before your first payroll with a April 2022 check date  whichever is earlier. 
     
    Please review your quarter-end information and report these items to your service representative on or before your final payroll of the quarter so that we can accurately calculate your payroll and tax deposit information:

    • Payroll checks you manually wrote in-house and have not reported
    • Payroll checks issued by Paychex you reversed (voided) and have not reported

    If any adjustments are needed after the deadline, please let your payroll service representative know immediately. We can reprocess the tax returns after the deadline. However, there will be an additional charge and a processing delay.

  • Quarter-End Check List, includes Paychex PEO

    Quarter-End Check List, includes Paychex PEO

    Have you reported this information before March 31?

    • In-house payroll checks - manual checks issued to employees and not reported
    • Voided checks - checks issued to employees this quarter that were not distributed
    • Taxable adjustments - report with wages so taxes can be deducted
    • Tax deposits you made for an amount other than the amount on the deposit notice
    • Third-party sick pay insurance benefits paid to employees in the current quarter

    Have you verified this information?

    • Employee name, address, and social security number (SSN) for quarterly SUI returns
    • Company identification numbers for state and local agencies on each return
    • 1099 payees' name, address, and SSN or taxpayer ID

    For more information, you can download this Quarter-End Check List.

  • Processing Bonus Checks, includes Paychex PEO

    Processing Bonus Checks, includes Paychex PEO

    Many clients process bonus checks during the last month of a quarter. You can process bonus checks with your regular payroll or process a separate payroll if you need a different check date or separate Payroll Journal report. You can also specify how you would like the bonus checks taxed and what adjustments/deductions you want withheld.

    Note: If Paychex is your 401(k) Recordkeeper, you must withhold 401(k) contributions on these checks according to the plan document.

    Paychex Flex - Bonus Checks
    Here are some helpful links for managing bonuses in Paychex Flex: 

    If you want to process a separate bonus payroll, here’s a short demo and instructions about adding a new pay period.

    Do you want to surprise your employees with bonus checks? You can hide online check status for a pay period. Your secret will be safe because employees will not be notified these checks in advance. 

    Would you like to hand out bonus checks during a special event rather than have the funds be direct deposit transactions? You can block direct deposit for all checks in a pay period
  • Quarter-End Collections for Taxpay Clients

    Quarter-End Collections for Taxpay Clients

    Paychex provides Taxpay clients with an Outstanding Tax Liabilities (OTL) Report in your quarter-end tax packages. This report lists the dates that Paychex will remit your quarterly taxes to the appropriate tax agencies and indicates whether additional taxes will be credited to or debited from your account. The OTL Report contains two sections:

    1. Outstanding Tax Liabilities for Quarter-end. This section provides advance notification of any collections Paychex will make from your account. The tax amounts shown in this section will be debited from your bank account on Wednesday, April 20, 2022. Tax rate changes or taxes calculated at the end of the quarter s are the most common reasons we may need to make an adjustment to your account. Please ensure that sufficient funds are available in your account before the due date, so Paychex can remit your tax payments on time.
    2. Tax Deposits made by Paychex for you. This section lists any tax amounts that were previously collected by Paychex throughout the quarter and the date Paychex will remit them to the corresponding tax agency.
  • Quarter-End Tax Package, includes Paychex PEO

    Quarter-End Tax Package, includes Paychex PEO

    Returns

    You may find several versions of tax returns in you Quarter-End Tax package:

    • The tax returns that you must file are located behind the cover sheet labeled Original Returns.
    • Reference copies of your returns are included behind the cover sheet labeled File Copies. Please retain the reference copies of all tax returns in compliance with federal and state regulations.

    State Returns Facsimiles

    A few states will not allow Paychex to reproduce their returns. If you must file any of these affected returns, we have enclosed a facsimile report with your tax package that includes the following message:

    “Transfer this information to the return provided by the state. Do not file the facsimile.”

    Follow these instructions to remit the return to the agency:

    1. Transfer the information from the facsimile to the pre-printed return provided by the tax agency > sign the return > make a copy of the completed return for your files.
    2.  If the return shows a balance due, enclose a check made payable to the name of the agency >write your ID number on the check.

    Important Note for Taxpay Clients

    If you have any of the following situations for tax agencies on your payroll account:

    • Tax agencies what do not allow Paychex to remit returns on your behalf
    • Paychex cannot remit returns because we do not have proper documentation of your agency ID or Power of Attorney
    • You have requested that Paychex not remit returns to a specific tax agency
    • You are considered non-Taxpay for these tax agencies.

    Be sure to file the original return included in your tax package and refer to the non-Taxpay instructions in this document for the tax agency

    Paychex Flex® – Access Quarter-to-Date, Year-to-Date Reports, and Employee Earnings Records

    You can find many payroll, quarterly, and tax reports under Quick Reports, including:

    Payroll Reports > Employee Earnings Records and Year-to-Date Reports
    Tax Reports > Quarterly Report and Tax Return

    Go to find and run Quick Reports.
    For reports you access on a regular basis, you create and manage report sets.
  • Identification Numbers, includes Paychex PEO

    Identification Numbers, includes Paychex PEO

    Verify that your assigned identification (ID) numbers appear correctly on all returns. If any of the following information is incorrect, contact your payroll service representative immediately:

    • If an ID is missing, please print it in any applicable original return(s). In addition, please forward the ID number to your payroll contact.
    • If your return shows "APPLIED FOR" but you have been assigned an ID number, white out "APPLIED FOR," and enter your ID number in any applicable original return(s). In addition, please forward the ID number to your payroll contact.

    Paychex Flex® -  Update Missing Tax IDs

    If you have a missing federal, state, or local tax ID, go to Learn how to update a missing tax ID.

  • Recordkeeping, includes Paychex PEO

    Recordkeeping, includes Paychex PEO

    We encourage you to download and save all payroll records to your files as a best practice. Effective recordkeeping is important to your business and Paychex Flex makes it simple. Log in to Paychex Flex to learn more.

Paychex PEO Administration

  • Paychex SUI Service

    Paychex SUI Service

    As part of an effort to improve the Paychex SUI Service, we enhanced our payroll SUI termination reasons to better align to industry standards so customization will no longer be an option. This will also streamline the unemployment claims process.

    In addition, it’s important that you terminate your employees through payroll timely and keep your SUI contact information (such as phone number and email address) updated.

    Here are a few key pieces of information required to ensure an efficient unemployment claims process:

    • First Day Worked = first day an employee physically worked (hire date and first day worked is not always the same)
    • Last Day Worked = last day the employee physically worked (termination date and last day worked is not always the same)
    • Job Title
    • Reason for Separation from the drop-down list
    • Rate of Pay
  • Paychex PEO Garnishment Process

    Paychex PEO Garnishment Process

    As federal, state, and local laws and regulations become more complex, the consequences of errors are falling on employers. You can be penalized up to the full amount of employees’ judgment debts (garnishments) for missed or improper calculations, missed or improper payments, or other errors in processing or responding to a wage garnishment order. Orders includes the following, but are not limited to:

    • Child Support
    • Student Loan
    • Bankruptcy
    • IRS (Federal Tax) Levy
    • State Levy
    • Writ
    • Miscellanies Garnishment

    If you have current garnishment orders, you must notify the respective agencies that:

    • You have entered into a Professional Employer Organizational (PEO) agreement and the employees are no longer being paid under your Federal ID.
    • The agency will now need to issue a new order to the PEO so the garnishments can be processed. The new garnishee should be listed as follows:

    Paychex Business Solutions
    Attn: Garnishment Department
    970 Lake Carillon Drive, Suite 400
    Saint Petersburg, FL 33716

    Office: (800) 741-6277
    Fax: (800) 668-7296
    Email: [email protected]

  • Payroll Processing Reminders

    Payroll Processing Reminders

    To ensure we can process your payroll on time:

    • Report your payroll by 12:00 p.m. (based on your time zone) no later than two business days before your check date. If the reporting period includes a bank holiday, we must receive your payroll three business days prior to the check date.
    • When faxing information to us, please use the fax payroll cover sheet we have provided. If you do not have a copy of this form, notify your payroll service specialist
  • Earning Records and Payroll Reports

    Earning Records and Payroll Reports

    You can safely access your payroll reports and customized Employee Earnings Records for each employee at your convenience, using a customized date range, through Paychex Flex.

    This report provides a wealth of information, including:

    • Individual employee rates and salary history.
    • Employment verification to help employees substantiate earnings within a period of time for mortgages and loans.
    • Details about adjustments and amount information to reconcile deductions such as health insurance or retirement plan contributions.
    • Wage information for completing workers’ compensation, disability, and unemployment claims.

    Let your service specialist know if you would like to sign up for online access to this report. Or we can provide you with a printed copy of your Employee Earnings Records through secure email.

    Paychex Flex® – Access Quarter-to-Date, Year-to-Date Reports, and Employee Earnings Records

    You can find many payroll, quarterly, and tax reports under Quick Reports, including:

    Payroll Reports > Employee Earnings Records and Year-to-Date Reports
    Tax Reports > Quarterly Report and Tax Return

    Go to find and run Quick Reports.
    For reports you access on a regular basis, you create and manage report sets.
  • Fast, Easy Administration of Employee Benefits

    Fast, Easy Administration of Employee Benefits

    Paychex Health & Benefits Online provides you and your employees convenient, 24/7 access to benefits information. Employers can review enrollment information, access benefit plan summaries, request reports, and much more. Employees can elect initial benefit coverage, add or modify benefit elections after qualifying events, and maintain dependent information. Contact the benefits team at (800) 741-6277, option 4, or email the benefits team to set up your health and benefits online account.

  • Supplemental Wages Over a Million Dollars

    Supplemental Wages Over a Million Dollars

    Special rules apply if total supplemental wages paid to any employee exceed $1 million during the calendar year. The excess amount is subject to withholding at 37% for 2022 – regardless of any other withholding rules and the employee’s Form W-4. If the supplemental wages you paid to an employee during the calendar year are less than or equal to $1 million, follow the regular withholding rules for supplemental wages.

  • Access to Forms on Paychex Website

    Access to Forms on Paychex Website

    For access to forms and additional information, you can go to the Paychex PEO website. You are required to enter your branch number (0741) and client number (XXXXXXXX). This information can be found in the upper left corner of your payroll reports. Use the Search function at the bottom of the page or select the Category and then scroll to the appropriate form to access it.

  • Reporting Taxable Adjustments for Separated Employees

    Reporting Taxable Adjustments for Separated Employees

    Whenever possible, you should report taxable adjustments (i.e., personal use of a company car or imputed value of group-term life insurance) with payroll. When you regularly report these adjustments, the required taxes are withheld from employee wages. If taxable adjustments are reported without wages, you may be liable for the employee portion of taxes.

    • When employees leave the company (voluntarily or involuntarily), you need to report taxable adjustments with the employee's last check. Otherwise, you may be liable for the employee portion of taxes.
    • If you pay any part of an employee’s income tax or FICA withholding, the amount paid must be reported as additional taxable wages for the employee. Additional employment taxes, both employee and employer portions, must be withheld on this added income.
    • If you cannot report taxable adjustments on an employee’s last check, discuss it with your service specialist. We can help.
  • State Unemployment Insurance (SUI) Rate

    State Unemployment Insurance (SUI) Rate

    You should receive notification of your SUI tax rate for 2021 for these states. We need this rate to calculate your SUI tax expense correctly. We do not automatically receive this information from the tax agency. If you receive a SUI tax rate notice from one or more of the following states, write your client number on the notice and immediately fax it to (800) 668-7296, or email a copy of the notice to your service specialist.

    • Alaska
    • Arkansas
    • California
    • Connecticut
    • Colorado
    • Delaware
    • Illinois
    • Indiana
    • Iowa
    • Kansas
    • Kentucky
    • Maine
    • Michigan
    • Minnesota
    • Nebraska
    • Nevada
    • North Dakota
    • Ohio
    • Rhode Island
    • South Carolina
    • South Dakota
    • Tennessee
    • Virginia
    • Washington
    • Wyoming

Additional Resources

You may find this information helpful throughout the year.

Paychex Business Podcasts

Our business podcasts feature interviews with today’s top small business owners and experts in human resources. Learn about the current events and topics affecting businesses today, and receive guidance on how to navigate the challenges you may face.

Paychex Webinars

Whether you're trying to better manage cash flow, attract and retain employees, or improve productivity through HR technology, Paychex Webinars give you the information you need to make informed decisions.

2022 Federal Banking Holidays

To help you plan payroll reporting and processing in 2022 we have created the following:

2021 Earned Income Tax Credits Requirements

Your employees may be eligible for 2021 federal, state, and local Earned Income Tax Credits (EITC). For more information, go to:

2022 State Minimum Wages

Attached is the 2022 Minimum Wage Changes chart.

2022 Tax Bulletin

We've created this Tax Bulletin to give you important information for 2022, including wage base limits for social security and Medicare tax and reminders about Forms W-4. We included a separate bulletin with information for your employees.

COVID-19 Resources

Ordering Supplies

If you need supplies, such as a new Paychex binder, Form I-9, and COVID-19 resources visit the Paychex Store.